Privacy Policy

Privacy Policy

Last Updated: October 10, 2025

Welcome to **WorkVib** — a smart, intuitive task management platform designed to help teams collaborate, manage projects, and track performance efficiently.

Your privacy is important to us. This Privacy Policy explains how WorkVib Technologies Pvt. Ltd. (“WorkVib”, “we”, “our”, “us”) collects, uses, discloses, and safeguards your information when you use our website, mobile app, or any related services (collectively, the “Service”).

By using WorkVib, you agree to this Privacy Policy. If you do not agree, please do not use our platform.

1. Information We Collect

We collect information to provide, improve, and secure our Service. The types of information we collect include:

a. Personal Information

When you register, subscribe, or contact us, we may collect:

• Full name
• Email address
• Phone number
• Organization or company name
• Job title or role
• Payment and billing information (when applicable)

b. Account & Usage Data

When you use WorkVib, we automatically collect:

• Login and device information (IP address, browser type, device ID)
• Date and time of access
• Task activities, project updates, and communication logs within WorkVib
• System performance and usage analytics

c. Cookies and Tracking Technologies

We use **cookies**, web beacons, and similar technologies to:

• Keep you signed in
• Remember preferences
• Analyze usage patterns

You can manage or disable cookies through your browser settings, but some features may not work properly if you do so.

d. Third-Party Integrations

If you connect WorkVib with other tools (e.g., Slack, Google Calendar, Microsoft Teams), we may collect data from those services as authorized by you.

We do not control third-party privacy practices and encourage you to review their privacy policies separately.

2. How We Use Your Information

We use your data to:

• Provide and personalize your WorkVib experience
• Facilitate task management, collaboration, and communication features
• Process billing and manage subscriptions
• Analyze performance and improve the platform
• Provide customer support and respond to inquiries
• Send important updates, service notifications, and promotional content (only with your consent)
• Ensure platform security and detect fraudulent or unauthorized activity

We will **never sell or rent** your personal data to third parties.

3. Legal Basis for Processing (for EU/UK Users)

If you are located in the European Union (EU) or the United Kingdom (UK), we process your data under the following legal bases:

• Consent: When you opt in to certain communications or integrations
• Contractual necessity: When data is required to provide our Service
• Legitimate interest: For analytics, platform improvements, or preventing misuse
• Legal obligation: When required to comply with applicable laws

4. Data Sharing and Disclosure

We may share your data only in the following situations:

• With Service Providers: Trusted vendors (like payment processors, cloud storage, or analytics providers) who help us operate our platform
• For Legal Reasons: When required by law, subpoena, or government request
• Business Transfers: In case of a merger, acquisition, or sale of assets — your data may be transferred as part of the transaction
• With Your Consent: If you request integrations or share data externally through WorkVib features

All service providers are required to comply with strict confidentiality and data protection obligations.

5. Data Retention

We retain your data only as long as necessary for:

• Providing and maintaining the Service
• Legal and compliance purposes
• Resolving disputes or enforcing agreements

If you close your account, we may retain limited information for legal obligations or legitimate business interests (e.g., preventing fraud or abuse).

6. Data Security

We use industry-standard security measures to protect your data, including:

• Encryption (in transit and at rest)
• Secure access controls
• Regular vulnerability assessments and backups

However, no online platform can guarantee absolute security. You share information with WorkVib at your own risk.

7. Your Rights and Choices

Depending on your jurisdiction, you may have the right to:

• Access the personal data we hold about you
• Request correction or deletion of your data
• Withdraw consent at any time
• Object to processing or request data portability

To exercise these rights, contact us at support@workvib.com.

We may ask for verification to ensure your identity before processing your request.

8. International Data Transfers

Your information may be transferred to and stored on servers located outside your country (e.g., India, the United States, or the European Union).

We take appropriate steps to ensure such transfers comply with applicable data protection laws and that your data remains protected.

9. Children’s Privacy

WorkVib is **not intended for individuals under 18 years of age**.

We do not knowingly collect personal information from minors. If you believe a child has provided us with personal data, please contact us immediately to delete it.

10. Email and Communication Preferences

By creating an account, you may receive service-related emails (e.g., task updates, security notices).

You can opt out of non-essential promotional emails anytime by clicking “Unsubscribe” in our communications.

11. Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons.

The updated version will be posted on our website with the revised “Last Updated” date.

Continued use of the Service after updates means you accept the revised Policy.

12. Contact Us

If you have questions, concerns, or complaints about this Privacy Policy, please contact us:

📧 support@workvib.com

🌐 www.workvib.com

🏢 WorkVib Technologies Pvt. Ltd., New Delhi, India